Zetoc Quick Reference Guide

NOTE: All of the terms used on this page are in the Zetoc Glossary.

This document is available in Word and PDF formats.

The Zetoc Service

From the homepage you can find out all about the Zetoc service. News, support and the Zetoc FAQ are all available along with other information about the service.

You have three main options from here:


Logging in

Details on logging in to Zetoc are available in the Zetoc FAQ

For extra support, check out our Zetoc authentication Screencast Video for step by step guidance Screencast Video.

Note: members of some institutions may be automatically signed in to Zetoc Alert when on-campus.


Zetoc Search

Zetoc has three search options:

You can enter search terms in any number of the boxes. Use single words, several words, or words enclosed by quotation marks in order to retrieve specific phrases, such as “aurora borealis ”.

We have provided some search examples in our workbooks.

For extra support, check out our Zetoc Search Screencast Video for step by step guidance Screencast Video.


Searching Tips


Record Displays


Full Record Display and Further Options

The full record display provides full details about an article/paper. Each record is divided into fields which are labelled to indicate their content e.g. title, author(s) etc.

From here there are three options; to access the full text, to request a copy from your institution's library, or to buy from British Library Direct.


Full Text Articles


Inter-Library Loan (ILL)


Buy from the British Library


Emailing Records


Saving Records

screenshot of save box

Search History


Zetoc Alert

Note: members of some institutions may be automatically signed in to Zetoc Alert when on-campus.

  1. Log into Zetoc Alert.
  2. Enter your email address in the box provided.
  3. You can choose to name your list. Note: Members of some organisations will be given an automatically generated name; you will not be able to name these lists.
  4. You have the option to include hypertext links which take you from the Alert email to the full record in Zetoc.
  5. Click on the Create button and you will get confirmation that the list has been created as well as the expiry date, which is 12 months from the date of creation.
  6. The list has now been created, and you need to add journals and searches.

Adding Journals

  1. Add journals to your Alert list by clicking on the Add Journals button. You will see a split screen with the details of what is in your list on the left and the search facility on the right.
  2. Search for journals alphabetically, by search term or by subject.
  3. Add journals to your list by clicking the Add button. The Add button will change to In list and you will see that the journal is now shown in the left-hand frame as being in your Alert list.
screenshot of adding journals

Adding Searches

  1. Add searches by clicking on the Add Author/Title Searches button. You will see a split screen with the contents of your list on the left and the search facility on the right.
  2. Enter keywords from the title or authors into the boxes provided and click Add to list. You will see that the search is now shown in the left-hand frame as being in your Alert list. Note: you can only have up to 50 journals or searches in any one list, but you can have as many lists as you wish.
screenshot of adding searches

Renaming an Alert List

  1. Log into Zetoc alert using your username and password (you must use the one used to create the list as lists are effectively 'owned' by usernames). Note: Members of some organisations will be given an automatically generated name; you will not be able to rename these lists.
  2. Use the drop down menu to select the name of the alert list you would like to rename and click the Rename option.
  3. When prompted enter the new name for alert and select OK.
  4. Confirmation that the alert has been renamed will be displayed, along with a link to take you back to the Alert Homepage.

Renewing/Modifying an Alert List

  1. Log into Zetoc Alert.
  2. You can select the Zetoc Alert from the drop-down list or enter the name of the list you wish to renew.
  3. Click the Renew/Modify button.
  4. From this page you can change the email address that the list is sent to, renew the list for another 12 months or modify the list.
  5. To remove journals or searches click in the check box and then click on Remove Journals/Searches.
  6. To add journals or searches use the appropriate buttons and you will get to the split screen allowing you to see your list contents and add journals or searches.
  7. For extra support, check out our Zetoc Screencast Video for step by step guidance Screencast Video.


Deleting an Alert List

  1. Log into Zetoc Alert.
  2. You can select the Zetoc Alert from the drop-down list or enter the name of the list you wish to delete.
  3. If your list name was automatically generated you will be prompted to enter the name of the list.
  4. Click the Delete button and select Yes to confirm the deletion of the Alert list.

For extra support, check out our Zetoc Screencast Video for step by step guidance Screencast Video.


Transferring an Alert List

You can transfer an Alert list to a new username and password via a link in the Alert email.

For extra support, check out our Alert Transfer Video for step by step guidance Screencast Video.


Zetoc RSS


Zetoc Screencast Videos

We have created a series of screencast videos for Zetoc, found at: Zetoc Screencast videos

They include an introduction to the Zetoc service, tutorials for how to authenticate to the Zetoc service, using the Search, Alerts and RSS Feed features, and more in-depth topics.


Further Help

Last updated: May 2016. If you have any queries, comments or suggestions about the text or examples included in this workbook, please forward them to zetoc@jisc.ac.uk